A Stakeholder is a generic term to refer to any of the following endorsements for a business license: owner, corporation officer, shareholder, partner, manager, supervisor, school director.
The Private Security Program includes the following company licenses:
Apply at Texas Online Private Security (TOPS)
The Private Security Program accepts proof of company insurance on the PSP-05 (PDF) (Certificate of Liability Insurance Form).
In addition, proof of company insurance may be submitted on an Accord-25. The Accord-25 must include the following:
Please be sure to include your current company license number on all proof of company insurance documents.
A company license expires every year on the last date of the expiration month. In addition, the expiration date is printed on the company license.
Note: A Branch Office license expires on the same date as the Parent Company license.
You can check the status of a company application by searching Companies in Texas Online Private Security (TOPS). This information is updated in real-time.
You can renew a company license sixty (60) days before the expiration date, and up to one (1) year after the expiration (late fees will be applied, if company license is expired). If you are within the renewal period and experience problems, please visit our secured online Contact Center or call (512) 424-7293.
No, the reinstatement fee must be mailed to the appropriate address. See PSP-24 (PDF) (Application for Reinstatement of Company License).
Yes, you can make payment for your company renewal. However, the renewal will not be processed until your company is reflecting current insurance in our database.
Yes. The contractors must be either registered as employees and covered by the company's statutorily required insurance, or independently licensed as security service contractors under Chapter 1702.
You can check the status of a company renewal by searching Texas Online Private Security (TOPS). This information is updated in real-time.
You may renew a branch office license at Texas Online Private Security (TOPS).
Applicants are encouraged to review the eligibility criteria in Texas Occupations Code, Chapter 1702 of the Private Security Act and Board Administrative Rules. These publications are on this website in the Statutes and Rules section.
Yes, a detailed letter will be sent to the applicant listing the reason(s) for denial. In addition, the employing company will receive a notification letter concerning the disqualified applicant. The letter sent to the company will not include any specific criminal history information.
Yes, we will need such documents in order to verify the disposition of the case.
A letter of reinstatement will be sent to you and your employer.
You can also check the status of an individual registration by searching Texas Online Private Security (TOPS). This information is updated in real-time.
To accommodate those registrants who may perform regulated services remotely, while outside of the state, the department will provide the alternate fingerprint process for the following applicants residing outside of Texas: Alarm Monitor, Alarm Salesperson, Security Salesperson, Private Investigator, Owner, Officer, Partner, Shareholder, Supervisor, and Manager.
Applicants for all other registration types must submit fingerprints electronically by following the fingerprinting instructions.
Applicants who qualify for the alternate fingerprint process must first submit an application. After the application has been submitted, please contact RSD by phone at 512-424-7293 or by email to request a fingerprint packet. Once the application has been validated, the fingerprint packet along with detailed instructions will only be mailed to applicants who meet the criteria for the alternate fingerprint process.
Any applicant who resides in Texas must submit fingerprints electronically by following the fingerprinting instructions.
Note: Rolled ink fingerprints may only be taken at a law enforcement agency by an employee of that agency. The fee for this service will vary by law enforcement agency. The fee must be paid to the law enforcement agency. Processing ink-rolled fingerprints will require additional review and handling.
Information relating to electronic fingerprints may be found on this website at Fingerprinting Instructions.
Please contact Fingerprint Applicant Services of Texas (FAST) for assistance.
Please visit Criminal History Error Resolution for the procedures to challenge the criminal history record contained in a Texas Record.
Please visit Challenge of a Criminal Record for the procedures to challenge the criminal history record contained in an FBI Record.
Submit an application through Texas Online Private Security (TOPS). Please see the Individual Application Instructions for step by step assistance. Once you have submitted a paid application, you will receive a checklist of items required to complete your application.
Applicants new to private security will be required to submit fingerprints electronically to DPS through the approved vendor as part of the complete application, unless the applicant qualifies for the alternative fingerprint process. For detailed information, please see Instructions for scheduling a fingerprint appointment.
Security and personal protection officer applicants are required to submit training certificates as part of the applications.
All other registrations do not require training as a prerequisite to licensure.
Applicants new to private security will receive a registration with an expiration date 2 years from the date of issuance. All subsequent registrations will have an expiration date that aligns with their existing registrations in the following categories:
In addition, the expiration date is printed on each pocket card.
Renew online at Texas Online Private Security (TOPS)
You can renew a registration online 90 days before the expiration date, and up to 1 year after expiration (late fees will be applied if registration is expired). For step by step instructions see Individual Renewal Instructions. Please note: In order to renewal, Commission Security Officers must submit a firearm proficiency certificate that is no more than 90 days old.
If the registration has been expired for more than one year, the individual must submit an original application. For step by step instructions see Individual Application Instructions.
Yes. A renewal application must be initiated by the individual registrant. Payment can be submitted by either the individual or by their registered employer by selecting “employer pay” at the end of the application. For step by step instructions see Individual Renewal Instructions. If you have not yet registered with the new employer, an employee registration update must be completed before submitting the renewal.
Yes, if a commissioned security officer or personal protection officer registration was renewed, submit the required firearm proficiency certificate. Generally, all other registration types do not require documents to be submitted. However, you should track the status of your application by referring to your personalized checklist which is sent to your email
You can track the status of your application by referring to your personalized checklist which is sent to your email. Additionally, you can log in to your TOPS profile and view the real-time status of your application.
A11. If you have a Texas Driver License or a Texas ID card, you will not need to submit a copy. If you do not hold a Texas ID card or Texas Driver License, DPS will request a copy of your out-of-state ID card, out-of-state driver license, or a copy of your military ID.
Active Duty Military Service Member: current full-time military service in the armed forces of the United States or active duty military service as a member of the Texas military forces, as defined by Texas Government Code §437.001, or similar military service of another state.
Military Veteran: a person who has served on active duty and who was discharged or released from active duty.
Active Military Spouse: a person who is married to an active duty military service member who holds a current license issued by another jurisdiction that has licensing requirements that are substantially equivalent to the requirements for registration in this state; or a military spouse who, within five years preceding the application date, held the license in this state.
For qualified applicants, the application fees for individual original and renewal applications are waived. Applicants will be responsible for the subscription fee, pocket card fee, and the FBI fee.
The military fee exemption does not include any company license fees. Please see Military Exemption Fee Schedule (pdf).
Submit an application through the TOPS website. As part of the application process you will be provide your military status. Supporting documents will be required to qualify for the exemption.
Active Duty Military Service Member: A copy of your active military ID card (front only) and copy of current orders.
Military Veteran: A copy of your DD-214 (Member Copy - 4).
Active Military Spouse: A copy of your active dependent military ID card (front only) and a copy of your spouse's current orders. If licensed in another jurisdiction, a copy of your out-of-state license.
Note: The following training documents must be submitted with all original applications:
Late fees will be waived, if the individual was serving as an Active Duty Military Service Member in this state or any other state. Applicants seeking this exemption will need to submit a copy of their orders reflecting they were on active duty.
Yes, if you are a qualifying Active Duty Military Service Member, Military Veteran or an Active Duty Military Spouse, the manager exam fee will be waived.
No, in accordance with Texas Administrative Code §35.131, and as printed on all applications submitted to the Private Security Program, “fees submitted are non-refundable or transferable.”
No, a new application must be submitted for the new registration type, plus you must submit the appropriate fees.
Sign on to TOPS and request a duplicate pocket card. The pocket card will be mailed to the individual's mailing address.
For Owners, Corporate Officers, Partners, Shareholders, Managers and Supervisors please submit PSP-19A (PDF) (Notification of Termination for Owners, Corporate, Officers, Partners, Shareholders, Managers and Supervisors). For all other employees please refer to the Employee Terminations instructions.
(Note: A notification for termination states an employee was terminated by the current employer however a termination notice does not remove the individual from the company employee list.)
This means the applicant has been identified as being in default of a student loan guaranteed by the non-profit corporation. Education Code §57.491 prohibits a licensing agency from renewing an occupational license until the matter is resolved. Applicants must contact the Texas Guaranteed Student Loan Corp. at (800) 222-6297 or (512) 219-7337 to obtain a clearance letter.
Open Record Requests must follow the Texas Public Information Act, please refer to the following requirements and guidelines.
TOPS is the new Private Security licensing system, providing secure, web-based, online access to program services. TOPS will include a new look and interface for applicants and businesses.
Accounts use email address and a user created password for login. There will be an activation email sent as part of the account setup. Once you click on the link to activate the account, you may login from any device without having to re-activate. The user will choose and answer security questions to enable password reset functionality and continue to ensure your information is secure.
Password requirements are 12-20 characters in length and must contain at least 2 upper case, 2 lower case, 2 numbers and 2 special characters.
The captcha function will be activated after multiple incorrect login attempts.
Existing users will need to create an account on their first interaction with TOPS after the release on the 27th. New applicants will be able to complete and pay for an application, then will be directed to create an account once DPS receives the completed and paid application.
What can I do in TOPS?
All applications, including original, renewal and change applications for both individuals and businesses must be submitted online.
The application will have helpful hints and text throughout. We will also have user guides on our website for submitting applications, for business paying for applications, business approval of employee affiliation and other functionality as it becomes available.
Free email accounts can be established at a variety of sites. We suggest searching the internet for Free Email accounts.
Go to TOPS Search before August 1, 2016 to submit your email address.
Go to our Contact Us page, choose Private Security, then choose Submit Documents and follow the instructions.
An individual can submit an application without specifying a company affiliation. The application will process as normal, including all background checks, required documents and training required. The individual will be in a ready status, but will not receive a pocket card until affiliated to a business.
Registered Owners, Managers, Shareholders will be able to log in to the system to verify employment.
Yes, you may request that your employer pay for your registration. Even if you have chosen employer pay, until the point that payment occurs, you will also have the option to pay for your own registration.
Registered Owners, Managers, Shareholders will be able to log in to the system and will see the employee requests for company payment. You will then be able to choose to pay, or return that to the employee for payment.
Yes, all businesses in good standing will be able to utilize bulk payment.
TOPS Program Updates
Individuals who desire to submit a paper application. Please note it may take 4-8 weeks* to process a manual paper application. The PS program highly recommends all applications be submitted online. Benefits to online applications include: reduced processing time, live notifications, and payment via credit/debit card versus mailing a check. Paper applications may be requested via the contact us link.
DPS will use your prints on file if available, and will inform you if new prints need to be submitted.
Your pocket card will be mailed to your physical address on file. You will have the ability to update/correct this address when submitting a new or renewal application.
No. An instructor cannot certify his or her own firearm proficiency. Texas Occupations Code §1702.1675 and Texas Administrative Code §35.145 require an “actual demonstration of proficiency.” A “demonstration” requires the presence of another person, and in this case, another Level III Firearms Instructor.
Alarm Level 1, all Level 3, and Level 4 instructor registrations expire 1 year from date of issuance. All subsequent instructor registrations of this type will have an expiration date that aligns with their existing instructor registrations.
Continuing Education Instructors registrations will expire 2 years from date of issuance – or – synchronize with any existing unarmed registrations including Owner/Manager registrations.
In addition, the expiration date is printed on the pocket card.
If a training school has begun a class using the old curriculum, they may finish the class with the "old" material; however, they should use the new material for any subsequent classes.
In order to teach defensive tactics, the instructor should be a defensive tactics instructor.
Per Texas Occupations Code, §1702.1675, the basic course is 30 hours and handgun proficiency course is 10-15 hours.
Documents located on the DPS server cannot be edited, however individuals can download or copy/paste each document to their own computers and customize.
The content and required equipment is described in the training materials. Defensive tactics is not a new requirement, the previous version of the curriculum contained defensive tactics as well. In order to teach defensive tactics, the instructor must be a defensive tactics instructor.
Yes, it is up to the instructor to determine the specific time allotment for each portion of the course.
For Level III guards needing to complete Continuing Education (Requalification) Recertification who have never received baton training, DPS recommends completion of Unit 10 of the full course before completing CE training to ensure adequate training concerning batons.
For Level III guards needing to complete Continuing Education (Requalification) Recertification who have never received baton training, DPS recommends completion of Unit 10 before completing CE training to ensure adequate training concerning batons.
Baton training is part of the defensive tactics training. In order to teach defensive tactics, the instructor should be a defensive tactics instructor.
Continuing Education requirements are located in the Texas Administrative Code, §35.161 – 6 hours for CSOs and PPOs, with proficiency certification.
6 hours of Level III Continuing Education or 6 hours of Level IV are required. As part of the renewal process, a weapons proficiency certificate must be submitted with the application. Please note, the Level IV Continuing Education Course does not include subject matter related to firearms.
The previous Level IV training is no longer approved. The question of whether the previous training will suffice for the defense to prosecution under Texas Penal Code §46.05 is a matter of legal interpretation and subject to the prosecutorial discretion of your local law enforcement agencies. The department cannot provide legal advice and in particular cannot interpret the Texas Penal Code for this purpose.